Templates
Charts and forms, ready to print.
Free templates for Canadian med spas, injectors, aestheticians, and allied-health practices. Each one explains what the record needs to cover and why, then gives you a clean printable version to adapt to your practice.
Chart and treatment record templates
SOAP notes and per-treatment records that capture the details the next appointment depends on.
SOAP Note Template
Free printable SOAP note template with worked examples for physiotherapy, massage therapy, and aesthetics. What goes in Subjective, Objective, Assessment, and Plan, and the mistakes to avoid.
Free template · Neurotoxin chartingBotox Face Chart Template
Free printable Botox face chart and neurotoxin treatment record: face diagram for injection points, units by area, product, reconstitution, lot and expiry, and follow-up.
Free template · Filler chartingDermal Filler Chart Template
Free printable dermal filler chart and treatment record: face diagram, volume by area, product and lot, needle or cannula, safety checks, and follow-up.
Free template · Skin treatmentsChemical Peel Treatment Record
Free printable chemical peel treatment record for aestheticians: pre-peel screening, acid and strength, layers and contact time, endpoint, frosting, and post-care.
Free template · Skin treatmentsMicroneedling Treatment Record
Free printable microneedling treatment record: device and cartridge, needle depth and passes by area, glide and topical products, endpoint, and post-care.
Free template · Laser and energy devicesLaser & IPL Treatment Record
Free printable laser and IPL treatment record for laser hair removal and skin treatments: device, wavelength, spot size, fluence, pulse width, cooling, endpoint, and series tracking.
Free template · Regenerative aestheticsPRP Treatment Record Template
Free printable PRP treatment record: blood draw, centrifuge settings, volume prepared, injection or microneedling technique, areas treated, and post-care.
Free template · FacialsHydrafacial and Facial Treatment Record Template
Free printable facial and hydrafacial treatment record: skin assessment, steps performed, serums and boosters used, extractions, sensitivities, and home-care advice.
Free template · Skin treatmentsDermaplaning Treatment Record Template
Free printable dermaplaning treatment record: skin screening, blade and technique, areas treated, products applied, and post-care advice.
Free template · InjectablesDeoxycholic Acid (Kybella) Treatment Record Template
Free printable submental fat treatment record for deoxycholic acid: injection grid, volume per point, product and lot, safety checks, and session tracking.
Free template · InjectablesBiostimulator (Sculptra) Treatment Record Template
Free printable poly-L-lactic acid biostimulator treatment record: dilution, vials used, areas and technique, massage instructions, and multi-session tracking.
Free template · InjectablesSkin Booster Treatment Record Template
Free printable skin booster treatment record for hydrating and polynucleotide injectables: product and lot, technique, points, volume per area, and follow-up.
Free template · LaserLaser Tattoo Removal Treatment Record Template
Free printable laser tattoo removal record: tattoo details, wavelengths, spot size, fluence, passes, endpoint, and session-by-session fading notes.
Free template · Energy devicesRF Skin Tightening Treatment Record Template
Free printable radiofrequency skin tightening record: device, handpiece, energy, passes and temperature by area, coupling medium, endpoint, and follow-up.
Free template · Body treatmentsBody Contouring Treatment Record Template
Free printable body contouring record: baseline measurements, applicator and settings by area, duration, aftercare, and before-and-after tracking across a series.
Free template · Light therapyLED Light Therapy Treatment Record Template
Free printable LED and photobiomodulation record: wavelength, duration, distance, area treated, screening for photosensitivity, and session number.
Free template · ConsultationsAesthetic Consultation Record Template
Free printable aesthetic consultation record: goals, concerns, assessment findings, options discussed, contraindications, expectations, and the agreed plan.
Free template · Skin assessmentSkin Analysis Record Template
Free printable skin analysis form: Fitzpatrick type, skin type, hydration, sebum, pigmentation, texture, sensitivity, and goals, to compare across visits.
Free template · ConsultationsAesthetic Treatment Plan Template
Free printable aesthetic treatment plan: goals, treatments in sequence, timing, downtime, estimated cost, and consent, to hand to the client after a consultation.
Free template · Safety and incidentsAdverse Event Report Template
Free printable adverse event and incident report for aesthetics and clinical practices: what happened, response, outcome, follow-up, and notifications.
Free template · InjectablesNeurotoxin Follow-Up and Touch-Up Record Template
Free printable neurotoxin follow-up record: response at two weeks, asymmetry, additional units by site, photos, and notes for the next treatment.
Free template · Massage therapyMassage Therapy Treatment Note Template
Free printable massage therapy treatment note: reason for visit, findings, techniques, areas treated, response, and plan.
Free template · ChiropracticChiropractic SOAP Note Template
Free printable chiropractic SOAP note: subjective, objective findings, spinal assessment, adjustments delivered, plan, and a worked example.
Free template · PhysiotherapyPhysiotherapy Initial Assessment Template
Free printable physiotherapy initial assessment: history, red flags, objective findings, outcome measures, clinical impression, goals, and plan.
Free template · Mental healthDAP Progress Note Template for Therapists
Free printable DAP (Data, Assessment, Plan) progress note template for counsellors and therapists, with prompts for each section and a worked example.
Free template · PhotographyClinical Photo Documentation Log Template
Free printable clinical photo log for aesthetics and skin care: views taken, lighting, device, consent status, and storage, for consistent before-and-after series.
Aftercare instruction sheets
Printable, treatment-specific handouts that tell clients what is normal, what to avoid, and when to call.
Microneedling Aftercare Instructions
Free printable microneedling aftercare instructions for clients: what is normal, what to avoid, skincare and sun protection, and when to call the clinic.
Free template · AftercareBotox Aftercare Instructions
Free printable Botox aftercare instructions for clients: what not to do after Botox, what is normal, when results appear, and when to call or seek emergency care.
Free template · AftercareLip Filler and Dermal Filler Aftercare Instructions
Free printable lip filler and dermal filler aftercare instructions for clients: what is normal, swelling and bruising, what to avoid, and urgent warning signs.
Free template · AftercareChemical Peel Aftercare Instructions
Free printable chemical peel aftercare instructions for clients: the peeling timeline by depth, what to use, what to avoid, sun protection, and when to call.
Free template · AftercareLaser Hair Removal Aftercare Instructions
Free printable laser hair removal aftercare instructions for clients: what is normal, hair shedding, sun and heat rules, what to avoid between sessions, and when to call.
Consent and intake forms
Patient-facing forms for consent, photography, and skin history, ready to adapt with your advisors.
Botox Consent Form Template
Free printable Botox (neurotoxin) consent form template for Canadian med spas: product and lot, treatment areas, risks, contraindications, off-label disclosure, and signatures.
Free template · PhotographyBefore & After Photo Consent Form Template
Free printable before-and-after photo consent form for med spas and aestheticians. Separates clinical and marketing use, with channel-by-channel choices and withdrawal rights.
Free template · Skin care intakeAesthetician Client Intake Form Template
Free printable aesthetician (esthetician) client intake form: skin history, Fitzpatrick type, retinoids and isotretinoin, medications, contraindications, consent, and CASL-compliant marketing opt-in.
Free template · Laser consentLaser Hair Removal Consent Form Template
Free printable laser hair removal consent form: screening questions, risks, sun and tanning rules, expectations about results, and signature.
Free template · Injectable consentDermal Filler Consent Form Template
Free printable dermal filler consent form: risks including bruising, lumps, and vascular events, realistic expectations, alternatives, and aftercare acknowledgement.
Free template · Skin consentChemical Peel Consent Form Template
Free printable chemical peel consent form: screening, expected peeling and redness, risks of pigment change, sun avoidance, and aftercare acknowledgements.
Free template · Skin consentMicroneedling Consent Form Template
Free printable microneedling consent form: screening, risks, downtime expectations, sun avoidance, and aftercare acknowledgement.
Free template · Regenerative consentPRP Treatment Consent Form Template
Free printable PRP consent form: autologous blood draw, risks, expected results across a series, screening, and aftercare acknowledgements.
Free template · Light consentIPL Photofacial Consent Form Template
Free printable IPL and photofacial consent form: screening for photosensitivity, tanning, risks, expected darkening of spots, and aftercare.
Free template · Massage therapyMassage Therapy Intake Form Template
Free printable massage therapy intake form: health history, areas of concern, pain scale, medications, pressure preference, and consent to treatment.
Free template · PhysiotherapyPhysiotherapy Patient Intake Form Template
Free printable physiotherapy intake form: injury history, pain, medical history, medications, goals, funding source, and consent to assessment and treatment.
Free template · ChiropracticChiropractic New Patient Intake Form Template
Free printable chiropractic new patient form: complaint, history, red flags, lifestyle, and informed consent to chiropractic care.
Free template · Mental healthCounselling and Therapy Intake Form Template
Free printable counselling intake form: presenting concerns, history, current supports, safety questions, and emergency contact.
Free template · Mental healthInformed Consent for Psychotherapy Template
Free printable informed consent for psychotherapy: what therapy involves, confidentiality and its limits, fees, cancellations, records, and emergencies.
Free template · Virtual careTelehealth Consent Form Template
Free printable telehealth consent form: how virtual visits work, privacy and technology limits, emergency plan, client location, and recording.
Free template · PoliciesCancellation and No-Show Policy Agreement Template
Free printable cancellation and no-show policy agreement: notice period, late-cancel fee, deposit handling, exceptions, and client acknowledgement.
Free template · AftercarePost-Treatment Aftercare Instructions Template
Free printable aftercare instruction sheet for aesthetic treatments: what to expect, what to avoid, skincare, sun protection, and when to call the clinic.
Free template · IntakeGeneral Medical History Questionnaire Template
Free printable medical history questionnaire for clinics: conditions, medications, allergies, surgeries, lifestyle, and consent to share information.
Free template · PoliciesTreatment Package and Membership Agreement Template
Free printable agreement for treatment packages and memberships: what is included, price and payment, expiry, refunds, transfers, and cancellation.
Free template · ConsentMinor Treatment Parental Consent Form Template
Free printable parental or guardian consent form for treating minors: who is consenting, the treatment, risks, and the requirement to be present.
Free template · PrivacyRelease of Information (Records Release) Form Template
Free printable release of information form: who may share or receive records, what is shared, the purpose, expiry, and the right to withdraw.
Free template · FeedbackPatient Feedback Survey Template
Free printable patient feedback survey: booking, care, cleanliness, staff, results, and likelihood to recommend, with space for comments.
Free template · Injectable consentCombined Injectables Consent Form Template
Free printable consent form for combined neurotoxin and dermal filler treatments: shared screening, risks by product, expectations, and aftercare.
Free template · Retail and home careSkincare Product Recommendation Sheet Template
Free printable skincare recommendation sheet: morning and evening routine, products, how to use them, what to avoid, and a reassessment date.
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