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Free plan, built for injectorsVagaro Alternative

Vagaro fills the calendar. It does not hold the record.

Vagaro was built for hair, nails and fitness studios, and it does that well. The moment you start injecting, the chart has to be a medical document. That is the part Zdrovia was built for.

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The short answer

If nobody in your business injects, stay put.

Stay with Vagaro if

Vagaro gives a lot of software for the money and its marketplace really does send people through the door. For a salon or a studio that is a good trade.

  • Hair, nails, lashes, brows or fitness make up most of your book
  • Marketplace discovery brings you clients you would not otherwise get
  • Class and membership scheduling matters more than clinical notes

Move to Zdrovia if

Zdrovia is for the point where treatments become clinical. Charting, consent and product traceability stop being paperwork and start being the thing that protects you.

  • You inject, laser, needle or peel and the notes have to hold up
  • You hold stock with lot numbers and expiry dates on your name
  • You want one price rather than a base plan and a list of add-ons
Side-by-Side Comparison

Zdrovia vs Vagaro

More features, simpler pricing, and a migration that takes days — not weeks.

Zdrovia
Vagaro
What the product is
Clinical record that books and charges
Booking and marketplace for salons and studios
Structured clinical charting
Smart Blocks with graphable fields
Client notes and forms
Injectable lot and expiry tracking
Lot numbers, expiry, FEFO, quarantine
Retail product inventory
Versioned consent forms
Yes, with audit trail
Forms
AI scribe for treatment notes
Included on every plan
Not published
How the bill is built
One plan, nothing to switch on
Base plan plus add-ons
Consumer marketplace listing
None
Yes, and it brings people in
Fitness, class and membership scheduling
Packages and memberships
Broader, built for studios

Vagaro's total depends on bookable calendar count and which add-ons are enabled, so compare against your own invoice rather than a headline rate. Feature comparisons reflect each product's published positioning and change over time. Zdrovia pricing and features are also subject to change.

Run the numbers

Take your last invoice and hold it up to this

Add-on pricing makes a headline rate close to meaningless. Ours has no add-ons to count, so all three numbers fit on a card.

Solo injector

1 practitioner, $6,000 a month in bookings

Zdrovia Free4% of processed bookings$240
Zdrovia Pro$79 + 3.5%$289
Vagarocheck your invoice with add-onsAsk them

Three-room studio

3 practitioners, $18,000 a month in bookings

Zdrovia Free4% of processed bookings$720
Zdrovia Pro$79 + 3.5%$709
Vagarocheck your invoice with add-onsAsk them

Busy clinic

8 practitioners, $60,000 a month in bookings

Zdrovia Free4% of processed bookings$2,400
Zdrovia Team$149 + 3%$1,949
Vagarocheck your invoice with add-onsAsk them

Zdrovia's card processing is all-in — 4% + 30¢ per transaction on Free, 3.5% on Pro ($79, three practitioners), 3% on Team ($149, ten practitioners) — no separate gateway charge and no add-on list. Vagaro's monthly total varies by calendar count and enabled add-ons, and its own card-present processing (published at 2.2%–2.6% + $0.10–$0.19, plus a $10/month processing add-on fee) is charged on top and not shown here. All Zdrovia figures USD.

The line you cross

The day a client note stops being enough

Most aesthetic clinics start on booking software because that is what the business needed first. The software does not fail loudly when treatments get more clinical. It just quietly stops being the right object.

A note is a convenience. A chart is evidence.

Nobody thinks about this until something happens. A patient bruises badly and asks what was used. A complaint arrives fourteen months after a treatment. An insurer wants documentation. At that point the question is not whether you wrote something down, but whether what you wrote can be relied on.

Zdrovia keeps revisions. If a note is amended the earlier version stays, timestamped and attributed. Consent forms are versioned separately, so you can show the exact wording a patient signed rather than the wording currently on your form.

Photos live on the chart as dated pairs, encrypted at rest, with the consent for clinical use recorded separately from consent for marketing use. Those are different permissions and treating them as one is a common and avoidable mistake.

Product you are accountable for

Retail inventory answers how many are left. Clinical inventory has to answer which vial went into which patient, and when the rest of that box expires.

Stock is received by lot with an expiry date, dispensed oldest first so nothing dies on the shelf, and can be quarantined if you are unsure about it. Each dispense links to the visit and the invoice line, so the trail runs from the delivery box to the patient.

The recall case is the one people quote, and it is real. The case that shows up monthly is expiry. For a clinic holding a few thousand dollars of toxin and filler, catching product before it has to be written off tends to cover the cost of the software on its own.

  • Lot and expiry captured when stock arrives
  • Oldest stock dispensed first, automatically
  • Recall becomes one query rather than a week of scrolling
  • Expiry warnings before anything has to be binned

One price, no add-on list

Add-on pricing is not dishonest, but it does make budgeting awkward. You buy the plan, then discover the thing you assumed was included is a switch with a price behind it, and the invoice drifts upward over a couple of years.

Zdrovia has three numbers, each an all-in card processing rate that drops as you grow. Free is 4% + 30¢ a transaction. Pro is $79 flat plus 3.5%, for up to three practitioners. Team is $149 flat plus 3%, for up to ten across every location you run. Charting, inventory, forms, photos, the AI scribe and the patient portal are in all three.

Canadian clinics: your records live in Canadian data centres, which takes PIPEDA off the list. Zdrovia figures here are USD.

The Migration Process

Three steps and you're live. No IT team needed.

Export your data

Download a CSV or PDF export from your current EHR — Jane, Cliniko, or any other. No special format required, and our team helps you prep it for free.

< 15 minto export from any EHR

We handle the migration

Send us your export and our onboarding team handles the data import. Patient records, appointment history, and notes — all mapped cleanly into Zdrovia. It's free, and how long it takes depends on the size and complexity of your export.

24 hrstypical turnaround, standard export

Go live with your team

Once your data is in, we run a 30-minute live walkthrough with your team. Most clinics with a standard export are seeing live patients in Zdrovia within 48 hours of signing up.

48 hrsfrom sign-up to first live appointment

Outgrowing Vagaro

The questions injectors ask us, answered straight.

Why does this page not list Vagaro's prices?▾

Because the number on the pricing page is rarely the number on the invoice. Vagaro's total depends on how many bookable calendars you run and which add-ons you have switched on. Pull your last statement, take the total, and compare it against the columns above. That comparison is honest. Ours against their headline rate would not be.

Is Vagaro bad software?▾

No. It does a lot for the money and its marketplace really does send people to salons and studios. It was built for hair, nails, fitness and beauty, and for those businesses it makes sense. It was not built to hold a medical record, and that is the whole argument on this page.

What changes when I start injecting?▾

The chart stops being a convenience and becomes evidence. You need the lot number of the vial you used, the version of the consent the patient signed, a photo pair with dates attached, and notes structured well enough that you can answer a question about an appointment from last year. Client notes in a booking system will not do that job.

Do I lose the marketplace bookings?▾

Yes, and it is worth checking how many of those there really are before you decide. Look at where last quarter's new clients came from. For clinical aesthetics the honest answer is usually referrals and Instagram rather than marketplace discovery, but your numbers are the ones that count.

How does Zdrovia's pricing work?▾

Free, with an all-in 4% + 30¢ per card transaction. Pro at $79 covers three practitioners at 3.5%, and Team at $149 covers ten at 3% — the rate drops as you grow, but it never disappears. No add-on list, and nothing important held back for a higher tier.

Can you import my Vagaro client list?▾

Send us the client and appointment export and we handle the mapping by hand. Free while we are in beta. How long it takes depends on the size of the file and how tidy it is.

Free to use

Keep the bookings. Upgrade the record.

Structured charting, injectable lot and expiry tracking, versioned consent, dated photo pairs, booking and payments. Free to start, with no add-ons to switch on.

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