The Best Software for Medical Aestheticians in Canada (2026)

Search “best software for aestheticians” and you’ll get a list of American salon platforms, ranked by whoever paid for the placement, priced in USD, and half of them can’t legally process a payment in Canada. Then you’ll open a free trial, spend a weekend building your service menu, and find out at checkout that the price you saw was for one calendar and you have three.

This is the Canadian version of that list. Real prices in CAD where the vendor publishes them, an honest note on what each platform was actually built for, and some attention to the thing that decides your bill three years from now: whether the software charges you more every time you hire someone.

We build Zdrovia, so we have a horse in this race. We’ve put ourselves in the comparison rather than pretending to be neutral, and everything we say about the other platforms is sourced and linked so you can check it. Prices move, so verify before you sign.

What actually matters when you’re choosing aesthetician software

Four things separate a booking app you’ll still be using in year three from one you’ll be migrating off.

Whether it charges per seat

Almost every platform in beauty prices by the bookable calendar, the team member, or the practitioner. You barely notice while you’re solo. A three-person studio pays roughly triple for the same software doing the same job, and the increase lands in the same month your payroll goes up. What usually happens next is two aestheticians sharing one login to avoid a seat fee, which breaks your audit trail and your commission reporting at once.

Whether it can chart, not just book

Booking software treats a client as a name attached to a time slot. Medical Aesthetics is a clinical practice: skin history, contraindications, Fitzpatrick type, patch tests, product used, needle depth, peel strength, how the skin reacted last time. If your notes live in a “client notes” free-text box, you have a calendar with a diary attached, not a record. Your intake and photo consent obligations under PIPEDA and Quebec’s Law 25 are real obligations, not paperwork you can keep in a group chat.

Whether it’s actually available and priced in Canada

This eliminates more of the internet’s recommendations than you’d expect. GlossGenius, the platform that dominates American aesthetician recommendations, is US only because its payments infrastructure doesn’t cross the border. Others operate here but publish USD pricing and bill you in it, so your real cost floats with the exchange rate.

Whether it does the money side, not just the calendar

A full calendar and a profitable business aren’t the same thing. What closes the gap is deposits on new clients, rebooking before the client leaves the room, and retail attached to the treatment, which is the whole argument in the profitable aesthetics guide. Software that only handles the calendar leaves all of that to you.

The comparison, at a glance

Zdrovia

Best for: Canadian aestheticians who want clinical-grade charting, booking, retail, and a client app in one system, without a per-seat bill.

We built Zdrovia for aestheticians and aesthetic clinics specifically, rather than building generic salon software and adding a “notes” tab. The clearest example is the charting. Our smart blocks adapt as you fill them in: pick a peel and the chart surfaces the fields that peel needs, log a microneedling pass and it asks for depth and passes. New aestheticians get scaffolding instead of a blank text box, which solves most of the onboarding problem. And because the fields are structured rather than free text, assessment data becomes trend data, so you can see how a client’s skin has responded across six sessions instead of scrolling through six paragraphs.

Solo accounts are free forever, which is a permanent tier rather than a trial that expires. Above that it’s one flat price per tier, currently $79/month for up to three practitioners and $149/month for up to ten, and it doesn’t multiply per seat. Hiring your second aesthetician leaves your software bill where it was. The per-calendar and per-practitioner models further down this page work the other way, and a five-person studio on one of those is paying five times over.

Clients book, rebook, pay, and complete intake forms from their own app. You can run a storefront on top of the same inventory that serves your treatment room, so retail isn’t a second system with a second stock count. You can also push a post-service product recommendation to a client’s phone at the point where it’s most likely to land, which is about three days after a peel, when she’s wondering what she’s allowed to put on her face. Retail should be 20 to 25 percent of revenue in a healthy aesthetics business, and this is the mechanism.

The booking side handles the awkward cases: deposits on the appointments that hurt most to lose, reminder sequences you control, and recurring bookings where a client schedules and pays for a standing six-week facial in one flow instead of rebooking from scratch every time. The deposit logic is covered in depth in our deposits guide.

We’re a Canadian company building for Canadian privacy law rather than retrofitting an American product. That’s the security page if you want the specifics.

The honest caveat: we’re newer than everyone else on this list. We don’t have Mindbody’s decade of integrations or Vagaro’s marketplace. What we have is a product built for this trade specifically, and a price that doesn’t move when you hire.

Try it free at app.zdrovia.ca. You won’t be asked for a card or handed to a salesperson. Everything above is free right now, and solo stays free after.

Jane App

Best for: aestheticians working alongside regulated health practitioners, or clinics that bill insurance.

Jane is a Canadian company out of BC and the default in Canadian allied health for good reason. The charting is strong, the support is excellent, and it’s PIPEDA-compliant by design. Pricing is published in CAD, which not many vendors in this comparison bother to do. Balance is $54/month for one practitioner capped at 20 appointments a month, Practice is $79/month, and Thrive is $99/month, each including one full-time practitioner with additional staff billed on top. Add-ons stack per practitioner too. AI Scribe is $15/month per opted-in practitioner, and insurance billing is $20/month plus per-practitioner fees.

Where it falls short for aesthetics: Jane is built around the clinical visit model, meaning RMTs, physios, chiros. There’s no retail storefront, no product-recommendation push, and treatment packages and series don’t map cleanly onto its appointment logic. If your business is half skincare retail and series-of-six packages, you’ll be working against the grain. We’ve written a direct comparison with Jane if you want the detail.

Vagaro

Best for: multi-service businesses that want the widest feature surface for the lowest sticker price.

Vagaro publishes Canadian pricing starting at $35/month for one bookable calendar, with the price stepping up as you add calendars. Third-party pricing analyses put each additional calendar at about $10/month through the seventh. It does a lot: SOAP notes, marketplace listing, unlimited reminders, payroll, memberships.

The per-calendar pricing means growth costs you by design, and the breadth, while real, gets shallow in places. Those SOAP notes are a generic clinical note rather than an aesthetics-aware chart, and the interface carries the weight of serving salons, gyms, and spas at the same time. You get a lot of features. Most of them were fitted to somebody else’s trade.

Fresha

Best for: new studios that want marketplace discovery and have no client list yet.

Fresha spent years marketed as free, which built a large base of salons who now have a more complicated relationship with the pricing. As of 2026 there’s a subscription, roughly $20/month for an individual or about $15 per bookable team member on the team plan. The fees sitting outside that subscription matter more: a 20 percent commission on new clients who find you through the Fresha marketplace, plus card processing around 2.19 percent plus $0.20.

Whether that commission is worth paying depends entirely on where the bookings come from. If the marketplace brings you clients you’d never have found, 20 percent of a first visit is a reasonable acquisition cost. If clients who already know you are booking through the marketplace out of habit, you’re paying a finder’s fee on your own book. Most studios don’t check which one is happening until they’ve been on it a year.

Square Appointments

Best for: solo aestheticians with a retail-heavy front desk who already use Square hardware.

Square publishes clean CAD pricing: free for a single location, $35/month for Plus, $85/month for Premium, with in-person credit processing at 2.5 percent and debit tap at 0.75 percent plus $0.07. The POS is about as good as they come and the hardware holds up.

What it isn’t is clinical software. The charting barely exists, and structured intake, photo consent, and contraindication tracking aren’t there at all. aestheticians who start on Square almost always end up running a second system for records, and then a third for forms, which is the five-logins problem that eats a solo practice’s margin.

Boulevard

Best for: established, high-volume salons and med spas with a front desk and a real marketing budget.

Boulevard is the most polished product in this comparison. The client-facing booking experience is the best of the lot, and the front-desk workflow was clearly designed by people who have stood at one. Pricing starts around $176/month for Essentials, rising through Premier and Prestige to roughly $421/month for the medspa aesthetics bundle, billed per location and quoted in USD. For a solo aesthetician in Canada, that’s $2,000 or more a year before processing fees, in a currency that isn’t yours. The product is good. It’s aimed at a business several sizes up from most people reading this.

Mindbody

Best for: wellness businesses where classes and memberships are the core, not one-to-one treatments.

Mindbody has been here longest, and you can tell in both directions. There’s an enormous integration ecosystem and real marketplace reach, alongside a pricing structure that starts around $99/month for Starter and climbs steeply through Accelerate and Ultimate, mostly by quote. Like Fresha, it takes a 20 percent commission on a new client’s first purchase through its marketplace, capped at $30.

It was built for yoga studios and gyms, so the system thinks in classes, memberships, and spot bookings. aestheticians do use it. You’re just adapting a class-based system to a treatment-based business, at a price that assumes you’re running the former.

Phorest

Best for: established multi-staff salons and spas that want unlimited staff on a flat plan.

Phorest runs a Canadian operation with four salon plans and two med spa tiers, and it advertises unlimited staff across plans rather than per-seat pricing, which is worth noting in an article about seat fees. The client retention and marketing tooling is the strongest reason people choose it.

The catch is that pricing is quote-only, with no public rates, and the Starter plan is aimed at businesses with three or more staff. Solo aestheticians aren’t the target customer, and quote-only pricing means your rate depends partly on how you negotiate.

Aesthetic Record

Best for: injector-led med spas where the clinical record is the centre of the business.

Aesthetic Record is a genuine aesthetics EMR, with before-and-after photo charting, treatment packages, and consent workflows. Pricing runs roughly $12 to $16 per user per month with a one-time onboarding fee in the $199 to $399 range, USD.

Look closely at the per user per month part. At one user it’s the cheapest thing on this page. At eight it’s the seat fee in its purest form. The platform also leans heavily medical, so if your menu is facials, lashes, and waxing rather than neurotoxin and filler, a good chunk of what you’re paying for doesn’t apply to you. We’ve written a fuller Aesthetic Record alternative comparison.

If you run a med spa: the clinical platforms

Everything above is judged from the aesthetician’s chair. Once needles, lasers, or prescription products are on the menu, the list changes, because the chart becomes a legal document and you’re accountable for every lot number that goes into a patient. These are the platforms med spa owners in Canada usually end up comparing.

Mangomint

Best for: spas where nobody injects.

Mangomint runs one of the best front desks in the category, and published pricing (checked August 2026) runs $165, $245 and $375 USD a month by provider count, plus its own in-person processing fee. The catch for a med spa is that it’s spa operations software with notes attached, not a clinical record. If your services don’t involve a needle, a laser, or a prescription, that gap never comes up. Our Mangomint alternative page goes through where it does.

Pabau

Best for: clinics buying marketing automation and reporting depth.

Pabau has real breadth, particularly on campaigns and canned reports, and it’s priced by quote according to clinic size and modules. Expect a demo, a proposal, and a configuration period before you chart anyone. That suits a clinic with someone whose job includes running the system. More in our Pabau comparison.

PatientNow

Best for: consult-led practices selling high-ticket treatments through a coordinator.

PatientNow’s lead nurture and patient financing tools exist for practices that run consultations as a sales pipeline, often with surgical or high-ticket work in the mix. It’s quoted per practice, usually on a term. If the injector books, treats, and charts the day themselves, much of that tooling goes unused. See the PatientNow alternative breakdown.

Zenoti

Best for: operators running many locations under one brand.

Zenoti isn’t overpriced for what it is. It’s built for central control across many sites, and the implementation project and annual contract make sense at that scale. For a single clinic or a small second site, you’re paying for machinery you won’t use. We cover the size question in the Zenoti alternative page.

Where Zdrovia fits for med spas

Our bias applies here too, so weigh it accordingly. Zdrovia is built around the clinical record: injectable charting with units, sites, and products recorded as structured fields, before-and-after photos kept with the visit, separate clinical and marketing photo consent, and inventory with lot and expiry tracking, so a recall becomes a lookup rather than an afternoon with paper charts. Pricing is published and flat rather than quoted per seat, and patient data is stored in Canada. The med spa software page shows that workflow end to end.

The seat math nobody runs before signing

This takes about ten minutes and almost nobody does it. Take your realistic staffing in three years, say four aestheticians, and price each platform at that number instead of at one.

A per-calendar platform at $35 base plus $10 per additional calendar is $65/month. Per-practitioner health software with add-ons lands well north of that. A per-user aesthetics EMR at $15 USD per user is $60 USD, roughly $82 CAD, before onboarding. Boulevard’s med spa tier is $421 USD regardless, so about $575 CAD. Zdrovia’s Team tier is $149 CAD flat, and covers up to ten.

No single one of those numbers will sink a business. It’s what happens to them as you grow that’s worth thinking about, because per-seat pricing attaches a software cost to every hiring decision you make. Over five years that turns software from a fixed cost into something you pay more for each time the business does well. And it puts a small bad incentive in front of you at exactly the wrong moment, which is where the shared logins come from.

The short version

• Solo, want free and clinical: Zdrovia. Solo is free forever, and the charting is built for aesthetics rather than adapted to it.
• Working inside an allied health clinic: Jane. Hard to beat for that model, Canadian, and priced in CAD.
• Retail-first solo with Square hardware already: Square Appointments, and accept that you’ll need records elsewhere.
• No client list, need discovery: Fresha, with the 20 percent new-client commission understood going in.
• Established multi-staff salon with a marketing budget: Phorest or Boulevard, depending on whether you want flat unlimited staff or the most polished client experience.
• Injector-led med spa: Aesthetic Record, or Zdrovia if you’d rather not pay per user. The med spa page covers that workflow.
• Med spa selling high-ticket work through a coordinator: PatientNow.
• Med spa group with several locations and a head office: Zenoti, or Pabau if marketing automation is the priority.
• Anyone planning to hire: price every option at your three-year staff count before you sign anything.

Whichever way you go, decide before your client list gets long. Migrating three years of paper intake forms is the project that never actually happens, and we’ve written honestly about what switching really involves.

If Zdrovia sounds like the fit, you don’t need to talk to anyone to find out. Start free at app.zdrovia.ca and you’ll have full access right now, without a card or a demo call. The aesthetician solutions page shows how the pieces fit together, and you can book a walkthrough if you’d rather be shown around than poke at it yourself.

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